SignNow Review: Features, Pricing, and How It Stacks Up Against PandaDoc

Managing paperwork and getting documents signed shouldn’t slow you down. With more work happening online, safe and simple e-signatures are a must for everything from contracts to approvals. SignNow is an e-signature platform that helps businesses, freelancers, and teams handle agreements faster.

It promises robust tools and clear pricing, but so does a similar tool PandaDoc. In this review, you’ll see how SignNow stands out in real-world use and where it falls short compared to PandaDoc, so you can decide which solution fits you best.

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Key Features and Capabilities of SignNow

When you’re shopping for an e-signature tool, features and user experience matter most. SignNow gives you powerful tools that keep things quick and stress-free, from sending out a contract to tracking every signature. Here’s a closer look at what makes SignNow tick—and a few places where PandaDoc takes a different path.

E-Signature Functionality and Usability

SignNow shines for easy document prep and e-signing. The interface is clean and simple, so even first-time users can get started without training. Here’s what to expect:

• Drag-and-drop fields: You just drop in signature, date, and text fields anywhere on your document.
• Reusable templates: Save time with templates for agreements, NDAs, waivers, or anything you use often.
• Sequential or parallel signing: Set up documents so people can sign in a certain order or all at once.
• In-person signing: Use SignNow on your tablet or phone for signatures when you meet clients face to face.

The whole signing flow is clear, with on-screen guidance so no one gets lost. Email notifications walk users through what to do next. The platform keeps it all organized in one dashboard, so you always know what’s pending or done.

Compared to PandaDoc, SignNow sticks to fast, straightforward signing. PandaDoc takes it further with more polished document creation and content blocks for sales quotes, but for basic e-signing workflows, SignNow’s no-nonsense approach is a plus.

Integration and Automation

SignNow doesn’t work alone—it connects with the tools you already use, keeping your workflow smooth.

• Google Workspace: Insert SignNow into Google Drive or Gmail, so you can send, sign, or manage docs right from your Google environment.
• Salesforce: Add SignNow tabs to your Salesforce dashboards, so contracts flow from deal to agreement without leaving your CRM.
• Microsoft Office 365: Work inside Word, Outlook, or SharePoint. Send files for signing from within the apps you use the most.
• Zapier: Automate actions, like sending a signed document to Dropbox or Slack, or starting a new signing request from a form.

You can even set up custom automations (called “workflows”) inside SignNow. For example, you might trigger a next step once all parties have signed or automatically notify your team when a big agreement is finished.

In this area, PandaDoc offers even tighter integrations for sales teams, with pricing and product catalogs that plug directly into CRM quotes. Still, for sheer connectivity and easy setup, SignNow checks most boxes for businesses looking to automate signing and storage.

Security and Compliance

SignNow takes security seriously, making sure your documents and client info are safe.

• Data encryption: All files and signatures are protected with strong encryption, both when sent and while stored.
• Audit trails: Every document tracks who did what and when, with full logs for every signature and change.
• Two-factor authentication: Add another layer of security for signers, making sure only the right people access sensitive files.
• Compliance standards: SignNow matches up with strict rules like:
  • GDPR for European privacy
  • HIPAA for health data
  • SOC 2 for cloud security

SignNow’s security checks off most needs for legal, finance, healthcare, and other regulated fields. PandaDoc matches these controls and adds deep document analytics and custom roles, but both platforms offer strong peace of mind.

Key takeaway: If you want a simple e-signature tool that easily fits into your current workflow, keeps data secure, and covers most compliance demands, SignNow is a smart pick. PandaDoc offers a bit more for sales and marketing, but for straightforward document signing, SignNow stays focused on fast, reliable execution.

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SignNow Pricing and Plans

Picking the right e-signature tool often comes down to price and what you actually get for your money. SignNow takes a straightforward approach with clear pricing tiers, so you’re not left guessing about surprise charges or hidden fees. Let’s break down how SignNow structures its plans, what’s included at each level, and how it compares to PandaDoc.

SignNow Plans Offered

SignNow’s subscription options are easy to follow. You get three main business plans that scale based on your needs:

• Business
  The entry-level choice, made for individuals or smaller teams. You get all the core features, including unlimited templates, in-person signing, and reminders.
• Business Premium
  This gives you everything in the Business plan plus advanced features, like bulk sending, custom branding, and team roles.
• Enterprise
  Aimed at larger organizations that need more controls, audit trails, conditional documents, and support for complex workflows.

SignNow also builds in unlimited document sending for every plan, which is a big deal if you’re tired of platforms that limit how many documents you can send each month.

SignNow Plan Comparison Table

Here is a quick side-by-side for the typical monthly billing (per user):

Plan	Price (Per User/Month)	Key Features
Business	$8	Unlimited docs, templates, in-person signing, basic integration, reminders
Business Premium	$15	Everything in Business, bulk send, custom branding, team management, advanced integrations
Enterprise	$30	Everything in Premium, advanced workflow, conditional fields, compliance options, more support

Note: These prices are accurate as of early 2024 and may change. Annual billing saves you a bit extra per user per month.

What’s Included With Each Plan?

It helps to picture what you get at every price point. Here’s a quick rundown:

• Business
  • Unlimited document sending
  • Use of templates
  • Mobile signing and basic integrations
• Business Premium
  • All core features
  • Advanced branding (add your logo and custom colors)
  • Send to many recipients at once
  • Premium support response
• Enterprise
  • Everything in Premium
  • Complete workflow automation
  • Conditional fields and advanced roles
  • Better compliance tools
  • Dedicated support channels

All plans allow you to manage users, keep audit trails, and connect with popular apps like Google Drive, Salesforce, and Microsoft 365. If you work in a field with strict data rules, Enterprise gives what you need for audits and compliance.

Flexible Billing and Discounts

SignNow offers monthly or annual subscriptions. If you know you’ll need e-signatures long term, paying annually slices about 40 percent off your total. There are also custom enterprise deals for big teams who need more users or advanced integrations.

Nonprofits and educational groups often get special rates, so it’s worth asking about a discount if you fit those categories.

Free Trial and No Credit Card Demos

You can try SignNow free for a short time. No credit card is required to start, which lowers the barrier if you want to see if the platform truly fits. The free trial has most features available, not just a stripped-down version.

How Does SignNow Pricing Compare with PandaDoc?

Both SignNow and PandaDoc offer clear plan tiers, but PandaDoc starts at a higher price and puts many features (like custom branding and advanced workflow automation) into premium plans. Where SignNow gives you unlimited document sending on every plan, PandaDoc’s lowest tiers often cap usage or restrict key features to higher price points.

Bottom line: If you’re after an affordable, predictable e-signature tool with unlimited document sending and scalable features, SignNow gives you more value at the lower price tiers than PandaDoc. That makes it attractive, especially if you’re starting or growing a business and want to avoid creeping subscription costs.

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User Experience and Customer Support

A great e-signature tool should feel easy and helpful from the first click. Alongside features and pricing, user experience and support often decide whether you actually enjoy using a platform every day. This section shares what to expect from SignNow when it comes to working on the go and how it stacks up with help and support.

Mobile App and Accessibility

If you often work outside the office, a smooth mobile experience matters. SignNow’s mobile apps for iOS and Android stand out for their focused design and practical tools.

What Works Well:

• Simple, clean layout: The apps mirror the main site, making it easy to jump from desktop to mobile without confusion.
• Full signature flow: You can open a document, add fields, send for signature, and track progress right from your phone or tablet.
• Offline signing: Collect signatures even when there’s no internet access. Once you’re back online, the app syncs everything to your account.
• Push notifications: Get real-time updates to keep track of when documents are signed or need your attention.
• Secure password and biometric login: SignNow offers Face ID or fingerprint unlock for quick but safe access.

Many users appreciate the speed and reliability, especially when face-to-face with clients or running between meetings. The app’s interface does not get cluttered or slow, even with multiple larger documents.

A Few Limitations:

• Document editing: You can add fields and signatures on mobile, but advanced editing (like building new templates or complex conditional flows) feels easier on a computer.
• Integrations: While you can pull from email or cloud storage on mobile, connecting to more advanced workflows or third-party business apps may still require desktop access.
• Small screen issues: If you need to work with very detailed or multi-page documents, viewing and editing may sometimes feel cramped, even on tablets.

For typical needs—reviewing, signing, sending, and tracking—SignNow’s apps are well-tuned and reliable. The company keeps both iOS and Android versions updated, addressing bugs and improving navigation.

When compared to PandaDoc’s mobile apps, both offer a solid core experience, but PandaDoc offers deeper collaboration and sales features on mobile, like editing quotes on the fly. For pure e-signature needs, SignNow’s app is simple, quick, and easy to trust for daily use.

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Pros and Cons of Using SignNow

SignNow brings a lot to the table as an e-signature tool, but no platform fits every situation perfectly. Understanding the strengths and the areas where it may not measure up helps you choose with confidence. Here’s a clear look at what users love about SignNow, and where you might want to set realistic expectations.

Pros of SignNow

SignNow delivers real-world benefits for teams, solo professionals, and anyone who wants to keep paperwork moving with less hassle. Here are the standout advantages:

• Simple to Use
  • The layout is clean, so you can find what you need without hunting through menus.
  • Drag-and-drop tools make it fast to prep documents for signature, even if you’re not tech-savvy.
  • The dashboard is easy to read, putting all your documents, status, and tasks in one spot.
• Unlimited Document Sending
  • All paid plans offer unlimited sets of documents per month. You aren’t hit with extra charges for sending more agreements or contracts as your business grows.
• Reliable Security
  • SignNow uses strong encryption to protect your files.
  • It includes audit trails so you can track every action on a document, which is handy for legal or compliance needs.
  • Two-factor authentication adds another layer, keeping sensitive data away from the wrong hands.
• Flexible Integrations
  • SignNow connects with popular work tools like Google Drive, Salesforce, and Microsoft Office 365.
  • Plug-ins and Zapier support mean you can fit SignNow into most business systems without calling IT for help.
• Mobile-Ready
  • The mobile app is strong, so you can send and sign on the go.
  • Face ID and fingerprint logins keep things quick and secure no matter where you are.
• Transparent Pricing
  • The pricing is clear, without hidden fees or usage caps. This makes budgeting simpler for businesses of any size.
  • Bulk send and enterprise features are available without pushing you into a confusing web of add-ons.
• Customizable Workflows
  • You can automate routine tasks, such as sending reminders or routing agreements once signatures are collected.
  • Custom branding and template tools help you keep your communications on-brand.
• Strong Compliance
  • Meets standards for GDPR, HIPAA, and SOC 2, making it suitable for regulated industries like finance or healthcare.

Cons of SignNow

While SignNow shines across many areas, it has some limitations that could matter, depending on how you use e-signature platforms.

• Document Editing Tools Are Basic
  • SignNow sticks to e-signatures and simple field placements. If you want deeper design, editing, or quote-building tools baked in, you’ll notice the limits.
  • Editing complex terms, rich formatting, or adding sales-focused features inside a doc often requires another software.
• Workflow Automation Could Be Deeper
  • Automation options cover the basics but don’t reach as deep as some competitors.
  • More advanced conditional logic or approval routing may require outside tools or more manual steps.
• Templates and Content Blocks
  • You get reusable templates, but not the kind of flexible content blocks or dynamic fields found in advanced platforms like PandaDoc.
  • Building intricate proposals or documents with lots of variable content is less straightforward.
• Collaboration Features
  • While SignNow makes it easy to collect multiple signatures, it doesn’t offer in-app chat, threaded comments, or real-time content suggestions.
  • Collaborative editing is possible, but not as fluid for sales or creative teams who need to negotiate terms live.
• Reporting and Document Analytics
  • Reporting focuses on tracking document status but misses deep analytics.
  • If you want to know who spends how long on each page or need detailed sales insights, you might find the tools too basic.
• Support for Integrations
  • Integrations are broad, but more advanced business app connections, such as those for quoting or invoicing, are limited compared to higher-end platforms.
  • Some users may need to rely on Zapier or custom API work for full workflow integration.
• User Management
  • Features for team management and roles work well for growing businesses, but very large organizations might find user access controls or custom roles less granular than enterprise-focused tools.

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Quick Comparison: SignNow vs. PandaDoc

Both SignNow and PandaDoc make digital document signing easier, but their pros and cons appear in slightly different places.

• SignNow is built for quick, unlimited, and reliable signing with a focus on simplicity and cost control.
• PandaDoc digs deeper into document creation, interactive quotes, and detailed content management, especially for sales teams.

SignNow is the better pick for businesses that want e-signatures without extra noise or complex learning curves. PandaDoc feels more advanced if your workflows center on building detailed, interactive proposals or if you need document analytics for sales tracking.

The bottom line: SignNow nails the basics with clarity, speed, and value, but serious collaboration or custom document logic may need another solution.

Choosing the right e-signature solution often comes down to small details. While both SignNow and PandaDoc let you send, sign, and manage documents digitally, they each have a different style and approach. Here’s where they stack up, so you can spot which one fits your needs best.

Ease of Use

SignNow stands out for its simple layout and short learning curve. You can start sending documents for signature in just a few clicks, without sorting through layers of menus. Its drag-and-drop tools feel natural, and the dashboard keeps everything in view. Both individuals and teams pick it up quickly.

PandaDoc also scores well for design, but introduces more pop-ups and layered options. This brings added flexibility, but it can be a lot to take in if you only need basic document signing.

Key highlights:

• SignNow: Minimal setup, clean interface, fewer distractions.
• PandaDoc: More menus, more control, but a bit busier.

Document Creation and Customization

SignNow covers the basics easily with templates, a few branding options, and bulk sending. If you pretty much send the same contracts or forms every time, SignNow keeps things moving.

PandaDoc pulls ahead when it comes to rich document building. It offers dynamic fields, pricing tables, and custom sections. For sales teams, PandaDoc lets you assemble complex proposals, edit content blocks, and build interactive quotes without jumping to another platform.

What to remember:

• SignNow: Great for standard agreements and forms.
• PandaDoc: Better for customized, interactive business docs and proposals.

Integrations and Automation

Both SignNow and PandaDoc connect with top tools like Google Workspace, Salesforce, and Microsoft 365. SignNow’s integrations do the job for most business teams, allowing document sending right from your email, CRM, or cloud storage.

PandaDoc goes a step further for sales, supporting advanced pricing catalogs and quoting right inside your workflow. If your process involves complex product lines, discounts, or approvals, PandaDoc lines up more options right out of the box.

• SignNow: Handles main integrations, keeps things basic but effective.
• PandaDoc: Runs deeper, especially for CRM-driven sales.

Security and Compliance

SignNow and PandaDoc both check the main boxes for privacy and compliance. Every document is encrypted, tracked with audit trails, and supports two-factor authentication. Each meets rules for HIPAA, GDPR, and SOC 2, which matter if you work in health, finance, or legal.

PandaDoc tacks on extra document analytics and reporting, helpful for sales tracking and detailed compliance needs. But the basics are solid with either platform.

In short:

• SignNow: Tight security for everyday business docs.
• PandaDoc: Similar protection, adds more analytics and controls for larger teams.

Pricing

SignNow is easy on the wallet, especially for small firms or solo pros. You get unlimited documents on all paid tiers, and the starting price is lower than PandaDoc’s entry-level. This makes SignNow friendly for steady growth.

PandaDoc’s plans run higher and save some features, like custom branding or automated workflows, for top-tier users. If you need deeper document building or content analytics, the price can add up quickly.

Keep in mind:

• SignNow: Simple, predictable pricing, unlimited document sends.
• PandaDoc: Higher starting cost, but more features in premium tiers.

Customer Support

Support can make or break your experience when an urgent situation pops up. SignNow offers reliable chat, email, and phone support on all business plans. Most routine questions are covered in its easy-to-search help center.

PandaDoc provides similar channels but gives premium response times and dedicated onboarding to higher tiers. Larger teams see more hands-on help with PandaDoc, but most small companies do well with SignNow’s standard routes.

Which One Should You Use?

SignNow is best if you want simple, affordable e-signatures that scale with your team. It’s dependable, quick to learn, and less costly for core features.

PandaDoc builds on that base, making it the better pick if you need detailed documents, complex sales proposals, or deep analytics. For sales teams and businesses needing rich customization, PandaDoc beats SignNow.

Quick summary:

• Use SignNow for quick e-signing, clear pricing, and standard business workflows.
• Pick PandaDoc if you want next-level document creation, sales tools, and analytics.

Both get the job done, but each is built for a slightly different user. SignNow keeps document signing fast and friendly. PandaDoc caters to teams wanting more control and depth. Choose with your real-world workflow in mind.

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Wrapping Up

SignNow keeps e-signatures simple, secure, and cost-effective, making it a practical choice for freelancers, small businesses, and teams that want reliable signing without extra learning curves or extra costs. Its strengths are easy document preparation, unlimited sends, and smooth integration with familiar tools. If you handle everyday agreements, onboarding forms, or basic contracts, it covers the essentials without fuss.

Bigger companies or sales teams that need more custom workflows, advanced editing, or deep analytics may find PandaDoc suits their needs better. For straight-ahead e-signing, though, SignNow offers real value at a lower price.

If speed, simplicity, and predictable costs matter most to you, SignNow should be on your shortlist. Ready to modernize how you handle agreements? Try out SignNow and see if it clicks with your workflow. Thanks for reading—share your experience or questions below and help others choose confidently.